Project Coordinator - CSIRO - IndustrialCareer

First listed on: 11 January 2021

Project Coordinator


  • Immerse Yourself in an Inclusive Culture
  • Use your Skills and Make an Impact on CSIROs Business and Infrastructure Services!
  • Join CSIRO - Australia's Premier Science and Technology Research Organisation

The Opportunity

CSIRO has a complex property portfolio of owned and leased facilities that comprises over 1,000 buildings spread across more than 55 locations within Australia. These scientific and research facilities are diverse both in location and type. CSIRO Business & Infrastructure Services (CBIS) is chartered with managing the services, maintenance and operation of all CSIRO’s scientific and research facilities. CBIS delivers strategic, estate management and capital works functions through its regional and state property management teams supported by its capital works team. CBIS’s strategy and operational activities align with CSIRO’s strategic direction and scientific activities.

The CBIS Project Coordinator will autonomously manage the planning and delivery of medium capital work projects and under the guidance of the Project Manager, support the planning and delivery of major capital works projects including the application of change management principles. Current projects range in value from $1 million - $200 million. These projects include building construction, refurbishment and environmental sustainability works undertaken in a complex environment, with a focus on whole of life capital and operating costs. Future projects may be of greater value. These projects will be primarily based at Geelong.

This position is for a 9-month term. Specifically, this role will be coordinating the commissioning and project closure of the Dry Fire Systems Upgrade as a key focus. In addition to the Dry Fire Upgrade, the role includes assisting with the ACDP Part Life refit, Security Upgrade, or CSIRO Capital Works projects more broadly as dictated by workload and Capital Works team priorities.

This role will be directly accountable for ensuring the project adheres to time, cost and quality requirements and for providing high quality, strategic advice; often in connection with technically challenging issues. In delivering these projects, you will be responsible to the CBIS Project Manager, will operate within the project governance structure and be supported by the capital works project management office (PMO). The role requires the participation in various project activities, including engagement and communication with key internal and external stakeholders and contractors, in a rapidly changing environment to deliver leading edge project outcomes.

The Project coordinator will keep abreast of relevant issues and developments and draw on CSIRO-internal and external expertise in order to provide timely, accurate, specialist advice within the Project often impacting strategic decision making.

Your duties will include:

Specific Tasks:

  • Receiving handover of the Dry Fire Upgrade project and coordinating the completion of works, commissioning, cutover to new system, removal of redundant equipment, information collation and handover, training, defect management, cost accounting and project closure.
  • Site based coordination for ACDP Security Upgrade.
  • Site supervision and escorting of the ACDP Part Life Refit Contractors.
  • Information retrieval for ACDP Part Life Refit Contractors.

General Duties:

  • Leading, contributing to, and administering the delivery of medium and major capital works projects, integrating the strategic needs of sound asset management principles and science objectives to deliver a value driven whole of facility life outcome.
  • Managing the administrative aspects of projects including document management, minute taking, report writing, preparation of presentations and organisation of meetings.
  • Leading the successful delivery of concurrent project activities with a focus on whole of life, client engagement, consultation and change management.
  • Developing, managing and administering, end-to-end project delivery ensuring the project delivers on time, on budget, with compliant and fit-for-purpose facilities.
  • Establishing and maintaining collaborative and proactive working relationships with the B&IS ACDP Technical team, Capital Works team and key stakeholders, to deliver high quality outcomes.
  • Overseeing and reporting on project performance to ensure that solutions provided continue to meet the needs of stakeholders, are cost effective and sustainable, appropriately recognise and address risks, and are aligned with project objectives.
  • Providing leadership, motivation and guidance to team members and peers, establishing strong team culture based on performance, development and a demonstrated commitment to displaying the highest standard of ethical behaviour and integrity aligned with the principles of CSIRO Values.
  • Managing significant risks and issues, often in ambiguous situations, by evaluating and interpreting complex information and developing creative solutions and contingencies.
  • Communicating openly, effectively and respectfully with all staff, clients and suppliers in the interests of good business practice, collaboration and enhancement of CSIRO’s reputation.
  • Working collaboratively as part of a multi-disciplinary, often regionally dispersed research team, and business unit to carry out tasks in support of CSIRO’s scientific objectives.
  • Adhering to the spirit and practice of CSIRO’s Code of Conduct, Health, Safety and Environment procedures and policy, Diversity initiatives and Making Safety Personal goals. 
  • Other duties as directed.

Location: Australian Centre for Disease Preparedness (ACDP), Geelong
Salary: AU$98K - AU$106K plus up to 15.4% superannuation
Tenure: Specified Term of 9 months (Full-time)
Reference: 71298

To be considered you will need:

  • Knowledge of Contractor Management in the context of the ACDP facility and/or fire detection and emergency warning systems, Safe Work Management Systems, and contract administration.
  • Well-developed understanding of project management methodologies, contract management, health and safety legislation, and Commonwealth procurement requirements including how these functions integrate with capital works activities in a Commonwealth environment.
  • Proven ability to think and act strategically, work independently, identify and manage risks, and identify and evaluate opportunities that optimise project outcomes in line with CSIRO’s strategic direction.
  • Demonstrated ability to lead and influence internal and external stakeholders through high level communication skills that can be adapted to the target audience, to achieve project outcomes.
  • Demonstrated ability to lead, coordinate and manage a multi-disciplinary team comprised of internal and external project management and consultant personnel, to achieve project outcomes.
  • An understanding of Government processes (in particular, planning systems and controls, project planning and delivery).

For details about who to contact and for more information please view the Position Description


This is a security accessed position; applicants must be an Australian citizen. Appointment into the position is subject to the successful applicant holding or having the ability to hold a Negative Vetting 1, Australian Government security clearance.

Flexible Working Arrangements:

We work flexibly at CSIRO, offering a range of options for how, when and where you work. Talk to us about how this role could be flexible for you. Balance

Diversity and Inclusion:

We are working hard to recruit diverse people and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. Diversity and Inclusion Strategy

We are committed to the safety and wellbeing of all children and young people.

About CSIRO:

At CSIRO, Australia's national science agency, we solve the greatest challenges through innovative science and technology.

Join us and start creating tomorrow today!

How to Apply:

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

Applications Close:

23:59 AEDT 22nd January 2021